Automatisez vos rappels de rendez-vous avec des messages vocaux

Ce workflow n8n vous permet d'automatiser l'envoi de rappels de rendez-vous sous forme de messages vocaux personnalisés. En se connectant à votre calendrier Google, il récupère les prochains rendez-vous et génère un script vocal professionnel grâce à OpenAI. Ce message est ensuite transformé en audio via l'API Elevenlabs et envoyé par email aux destinataires concernés. L'automatisation de ce processus améliore la communication avec vos clients, réduit le risque d'oublis et libère du temps pour vous concentrer sur d'autres tâches importantes.

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Automatisation

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📋 Automatisez vos rappels de rendez-vous avec des messages vocaux

💡 Description

Ce workflow n8n vous permet d'automatiser l'envoi de rappels de rendez-vous sous forme de messages vocaux personnalisés. En se connectant à votre calendrier Google, il récupère les prochains rendez-vous et génère un script vocal professionnel grâce à OpenAI. Ce message est ensuite transformé en audio via l'API Elevenlabs et envoyé par email aux destinataires concernés. L'automatisation de ce processus améliore la communication avec vos clients, réduit le risque d'oublis et libère du temps pour vous concentrer sur d'autres tâches importantes.

📈 Impact & ROI: Amélioration significative de la communication client et réduction du temps passé à gérer manuellement les rappels de rendez-vous, augmentant ainsi l'efficacité opérationnelle.

🚀 Fonctionnalités Clés

  • ✅ Automatisation complète des rappels de rendez-vous
  • ✅ Personnalisation des messages vocaux
  • ✅ Intégration fluide avec Google Calendar et Gmail
  • ✅ Utilisation avancée de l'IA pour créer un contenu engageant

📊 Architecture Technique

12
Nodes
8
Connexions
4
Services

🔌 Services Intégrés

Google CalendarOpenAIElevenlabsGmail

🔧 Composition du Workflow

NodeTypeDescription
When clicking 'Test workflow'manualTriggerTraitement des données
OpenAI Chat Model@n8n/n8n-nodes-langchain.lmChatOpenAiTraitement des données
Structured Output Parser@n8n/n8n-nodes-langchain.outputParserStructuredTraitement des données
Schedule TriggerscheduleTriggerTraitement des données
Sticky NotestickyNoteTraitement des données
Change filenamecodeTraitement des données
Sticky Note1stickyNoteTraitement des données
Sticky Note2stickyNoteTraitement des données
Generate Voice ReminderhttpRequestRequête HTTP vers une API externe
Send Voice RemindergmailTraitement des données
create message@n8n/n8n-nodes-langchain.chainLlmTraitement des données
Get AppointmentsgoogleCalendarTraitement des données

📖 Guide d'Implémentation

  1. Import du workflow: Téléchargez le fichier JSON et importez-le dans votre instance n8n
  2. Configuration des credentials: Configurez les accès pour chaque service utilisé
  3. Personnalisation: Adaptez les paramètres selon vos besoins spécifiques
  4. Test: Exécutez le workflow en mode test pour vérifier le bon fonctionnement
  5. Activation: Activez le workflow pour une exécution automatique

🏷️ Tags

rappelmessage vocalautomatisation

Structure JSON

Voir le code JSON complet
{
    "meta": {
        "instanceId": "4a11afdb3c52fd098e3eae9fad4b39fdf1bbcde142f596adda46c795e366b326"
    },
    "nodes": [
        {
            "id": "17ca0437-6101-4277-9ed2-e37e6b92df02",
            "name": "When clicking 'Test workflow'",
            "type": "n8n-nodes-base.manualTrigger",
            "position": [
                -160,
                280
            ],
            "parameters": [],
            "typeVersion": 1
        },
        {
            "id": "d3dd600a-2ab5-4d52-92ef-ab3f29dd1790",
            "name": "OpenAI Chat Model",
            "type": "@n8n\/n8n-nodes-langchain.lmChatOpenAi",
            "position": [
                260,
                400
            ],
            "parameters": {
                "model": {
                    "__rl": true,
                    "mode": "list",
                    "value": "gpt-4o-mini"
                },
                "options": []
            },
            "typeVersion": 1.2
        },
        {
            "id": "c29d58a2-243b-41ab-99c6-f8a8c92219cf",
            "name": "Structured Output Parser",
            "type": "@n8n\/n8n-nodes-langchain.outputParserStructured",
            "position": [
                460,
                400
            ],
            "parameters": {
                "schemaType": "manual",
                "inputSchema": "{\n  \"type\": \"object\",\n  \"properties\": {\n    \"message\": {\n      \"type\": \"string\"\n    },\n    \"mail_object\": {\n      \"type\": \"string\"\n    }\n  }\n}"
            },
            "typeVersion": 1.2
        },
        {
            "id": "3cb31448-5bc3-47c2-a119-d9e33a464d1f",
            "name": "Schedule Trigger",
            "type": "n8n-nodes-base.scheduleTrigger",
            "position": [
                -160,
                80
            ],
            "parameters": {
                "rule": {
                    "interval": [
                        []
                    ]
                }
            },
            "typeVersion": 1.2
        },
        {
            "id": "18b243a5-db1f-4a27-a8a1-3a7c74135d6d",
            "name": "Sticky Note",
            "type": "n8n-nodes-base.stickyNote",
            "position": [
                580,
                20
            ],
            "parameters": {
                "width": 260,
                "height": 120,
                "content": "## ElevenlabsAPI key\n**Click** to get your Elevenlabs  API key. [Elevenlabs](https:\/\/try.elevenlabs.io\/text-audio)"
            },
            "typeVersion": 1
        },
        {
            "id": "62a9bd08-27f8-45a8-9eb4-30950500a36f",
            "name": "Change filename",
            "type": "n8n-nodes-base.code",
            "position": [
                880,
                180
            ],
            "parameters": {
                "jsCode": "\/*\n * Filename: addFileName.js\n * Purpose: Add a file name to binary data in an n8n workflow using mail_object from input\n *\/\n\nconst mailObject = $input.first().json.output.mail_object;\nconst fileName = `${mailObject}.mp3`;\n\nreturn items.map(item => {\n  if (item.binary && item.binary.data) {\n    item.binary.data.fileName = fileName;\n  }\n  return item;\n});"
            },
            "typeVersion": 2
        },
        {
            "id": "41043058-ca06-4c3a-8b7d-597e2941d92b",
            "name": "Sticky Note1",
            "type": "n8n-nodes-base.stickyNote",
            "position": [
                1020,
                20
            ],
            "parameters": {
                "width": 300,
                "height": 120,
                "content": "## Gmail API Credentials  \n**Click here** to view the [documentation](https:\/\/docs.n8n.io\/integrations\/builtin\/credentials\/google\/) and configure your access permissions for the Google Gmail API."
            },
            "typeVersion": 1
        },
        {
            "id": "3475e3ae-439d-4245-8994-4444266a67e3",
            "name": "Sticky Note2",
            "type": "n8n-nodes-base.stickyNote",
            "position": [
                0,
                0
            ],
            "parameters": {
                "width": 300,
                "height": 140,
                "content": "## Calendar API Credentials  \n**Click here** to view the [documentation](https:\/\/docs.n8n.io\/integrations\/builtin\/credentials\/google\/) and configure your access permissions for the Google Calendar API."
            },
            "typeVersion": 1
        },
        {
            "id": "7784fc2d-3e64-40f0-990f-965fba4ad67c",
            "name": "Generate Voice Reminder",
            "type": "n8n-nodes-base.httpRequest",
            "position": [
                660,
                180
            ],
            "parameters": {
                "url": "https:\/\/api.elevenlabs.io\/v1\/text-to-speech\/JBFqnCBsd6RMkjVDRZzb",
                "method": "POST",
                "options": [],
                "sendBody": true,
                "sendQuery": true,
                "authentication": "genericCredentialType",
                "bodyParameters": {
                    "parameters": [
                        {
                            "name": "text",
                            "value": "={{ $json.output.message }}"
                        },
                        {
                            "name": "model_id",
                            "value": "eleven_multilingual_v2"
                        }
                    ]
                },
                "genericAuthType": "httpCustomAuth",
                "queryParameters": {
                    "parameters": [
                        {
                            "name": "output_format",
                            "value": "mp3_22050_32"
                        }
                    ]
                }
            },
            "notesInFlow": true,
            "retryOnFail": true,
            "typeVersion": 4.2
        },
        {
            "id": "a2081f29-493b-43c0-bad5-1b273d5db527",
            "name": "Send Voice Reminder",
            "type": "n8n-nodes-base.gmail",
            "position": [
                1100,
                180
            ],
            "webhookId": "5ba2c8cb-84f1-4363-8410-b8d138286c3a",
            "parameters": {
                "sendTo": "={{ $('Get Appointments').item.json.attendees[0].email }}",
                "message": "=👇 Information for tomorrow 🗣️",
                "options": {
                    "senderName": "John Carpenter",
                    "attachmentsUi": {
                        "attachmentsBinary": [
                            []
                        ]
                    },
                    "appendAttribution": false
                },
                "subject": "={{ $('create message').item.json.output.mail_object }}"
            },
            "typeVersion": 2.1
        },
        {
            "id": "dd3bf7b2-f951-452a-8912-47ceace50cc0",
            "name": "create message",
            "type": "@n8n\/n8n-nodes-langchain.chainLlm",
            "position": [
                280,
                180
            ],
            "parameters": {
                "text": "=name: {{ $json.summary }}\ntime: {{ $json.start.dateTime }}\naddress: {{ $json.location }}\nToday's date: {{ $now }}",
                "messages": {
                    "messageValues": [
                        {
                            "message": "=You are an assistant. You will create a structured message in JSON.\n\n**\nmessage:\nGenerate a voice script reminder for a real estate appointment. The message should be clear, professional, and engaging.\n\nIt must include:\n1. The recipient's name.\n2. The date and time of the appointment, expressed naturally (e.g., at noon, quarter past noon, half past three, quarter to five).\n3. The complete address of the property, expressed naturally (e.g., 12 Baker Street in London, Madison Avenue in New York, 5 Oakwood Drive in Los Angeles).\n4. A mention of the sender: Mr. John Carpenter from Super Agency.\n5. A confirmation sentence or an invitation to contact if needed.\n\nInput variables:\n• Recipient's name (prefixed with Mr. or Ms.)\n• Time: Appointment time\n• Address: Complete property address (only the street, number, and city; not the postal code)\n\nThe tone should be cordial and professional, suitable for an automated voice message.\n\nExample expected output: \"Hello Mrs. Richard, this is Mr. John Carpenter from Super Immo Agency.\nI am reminding you of your appointment scheduled for tomorrow at 8:15, at 63 Taverniers Road in Talence. If you have any questions or need to reschedule, please do not hesitate to contact me. See you tomorrow and have a great day!\"\n\n**\nmail_object: a very short email subject\nExample: Your appointment reminder for tomorrow"
                        }
                    ]
                },
                "promptType": "define",
                "hasOutputParser": true
            },
            "typeVersion": 1.5
        },
        {
            "id": "63806db8-6814-4fe4-ba2e-80511273ee51",
            "name": "Get Appointments",
            "type": "n8n-nodes-base.googleCalendar",
            "position": [
                60,
                180
            ],
            "parameters": {
                "limit": 2,
                "options": [],
                "timeMax": "={{ $now.plus({ day: 2 }) }}",
                "calendar": {
                    "__rl": true,
                    "mode": "list",
                    "value": "mymail@gmail.com",
                    "cachedResultName": "mymail@gmail.com"
                },
                "operation": "getAll"
            },
            "typeVersion": 1.3
        }
    ],
    "pinData": [],
    "connections": {
        "create message": {
            "main": [
                [
                    {
                        "node": "Generate Voice Reminder",
                        "type": "main",
                        "index": 0
                    }
                ]
            ]
        },
        "Change filename": {
            "main": [
                [
                    {
                        "node": "Send Voice Reminder",
                        "type": "main",
                        "index": 0
                    }
                ]
            ]
        },
        "Get Appointments": {
            "main": [
                [
                    {
                        "node": "create message",
                        "type": "main",
                        "index": 0
                    }
                ]
            ]
        },
        "Schedule Trigger": {
            "main": [
                [
                    {
                        "node": "Get Appointments",
                        "type": "main",
                        "index": 0
                    }
                ]
            ]
        },
        "OpenAI Chat Model": {
            "ai_languageModel": [
                [
                    {
                        "node": "create message",
                        "type": "ai_languageModel",
                        "index": 0
                    }
                ]
            ]
        },
        "Generate Voice Reminder": {
            "main": [
                [
                    {
                        "node": "Change filename",
                        "type": "main",
                        "index": 0
                    }
                ]
            ]
        },
        "Structured Output Parser": {
            "ai_outputParser": [
                [
                    {
                        "node": "create message",
                        "type": "ai_outputParser",
                        "index": 0
                    }
                ]
            ]
        },
        "When clicking 'Test workflow'": {
            "main": [
                [
                    {
                        "node": "Get Appointments",
                        "type": "main",
                        "index": 0
                    }
                ]
            ]
        }
    }
}
                                

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